• School Board Report

    Feb. 21, 2017 Special Called Meeting

    Closed Session

    In accordance with Minn. Stat. §13D.05,Subd. 2(b), the School Board met in Closed Session for preliminary consideration of allegations against an individual.


    Feb. 21, 2017 Work Session

    School Board Work Session Data Privacy

    Superintendent Kathy Kelly and School District Attorney Karen Kepple briefed the School Board on the understanding, legalities and processes involving applicable Data Privacy laws and School Board Policies. Ms. Kepple provided information relating to Policies 103 (Complaints - Students Employees, Parents, other persons), 206 (Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations), 406 (Public and Private Personnel Data) and 515 – Protection and Privacy of Public Records. 

    CHHS HVAC System

    Director of Finance and Operations Bill Holmgren briefed the School Board on a proposal for a Heating, Ventilation and Air Conditioning (HVAC) replacement system at Columbia Heights High School. He shared three bids were received. Director Holmgren will recommend the lowest bidder ($498,880 or $29,120 lower than the highest bid) for School Board approval at the next Business Meeting.

    Facility Bond Referendum/SurveyNorth Park Elementary School

    Director Holmgren, Director of Teaching and Learning Zena Stenvik, Interim Director of Student Services Laura McLuen and North Park Elementary School Principal Jeff Cacek provided the School Board with updated information regarding a possible bond referendum and findings of a recent survey. Director Holmgren provided the key points from a community survey and possible options, including the potential tax impact to the community, for a possible bond levy for facilities improvements to North Park Elementary School and the high school Performing Arts Center. Director Holmgren's presentation was informational for the School Board to consider, from a Governance standpoint, whether it will direct the School District Administration to put before voters a possible bond referendum question. The School Board requested additional information in considering next steps. View the PowerPoint presentation.

    Bill Holmgren Transporation

    Director Holmgren (pictured left) provided the School Board with updated information regarding student bussing, walking routes and associated costs. He provided the Board with data that included the number of students who ride busses, shortening the walking distance and the potential costs if additional busses are added,which he said will have an impact on the budget and staffing. The School Board discussed the issue at length, and at this time decided to not make any adjustments to the existing process. They also agreed that additional information is warranted for a possible change to the process at a later date. View the PowerPoint presentation

    Strategic Roadmap Strategic Roadmap and Governance

    Superintendent Kathy Kelly and Chair John Larkin discussed next steps as it relates to the development of an updated Strategic Roadmap and the role of Governance as it applies to the School Board. Superintendent Kelly requested guidance as to when (spring or fall) the process should start on updating the Strategic Roadmap. Superintendent Kelly also discussed a possible workshop to develop a three-year Governance plan.

    Staffing 

    Superintendent Kelly, Director of Human Resources Lindsey Bennett and Director Holmgren provided an update on staffing. The Superintendent alerted the School Board that this year, to achieve a balanced budget, the District will make personnel and program reductions. The School Board asked questions to have a better understanding if as many options as possible are being explored prior to personnel or program decisions being made.  

    School Board Evaluation

    Chair Larkin provided the School Board with a handout that addresses the evaluation process. The six members had an engaging discussion on how the School Board can improve processes.  The School Board agreed to continue using the existing evaluation process, but plan to improve the process with the intent of formalizing any changes by this summer.
     

    Upcoming Key Dates

    7 p.m. Tuesday, Feb. 28 - Regular School Board Meeting, Community Room
    March 13-17, No School, Spring Break
    5 p.m. Tuesday, March 21, School Board Listening Session, Family Center
    5:30 p.m. Tuesday, March 21, School Board Work Session, Community Room
    7 p.m. Tuesday, March 28, Regular School Board Meeting, Community Room
    7 p.m. Tuesday, April 11, Regular School Board Meeting, Community Room


    School Board Committee Assignments

    Chair John Larkin: Columbia Heights Business Council, School Board Policy Sub-Committee and Liaison to North Park Elementary School.

    Vice Chair Laura Palmer: Association of Metropolitan School Districts, Minnesota School Board Association Legislative Liaison, NE Metro Intermediate District 916 Board and Liaison to the Family Center.

    Clerk Naty Severson: Minnesota State High School League, Liaison to City of Columbia Heights, School Board Policy Sub-Committee and Liaison to Columbia Heights High School.

    Treasurer Hala Asamarai: TIES, School Board Policy Sub-Committee and Liaison to Highland Elementary School.

    Director Molly Lewis: Liaison to the City of Fridley and Liaison to Columbia Academy.

    Director Lorien Mueller: Educational Cooperative Service Unit, Liaison to the City of Hilltop and Liaison to Valley View Elementary School.


    For more information on the School Board Report, call or email Communications Director Casey Mahon at 763-528-4503 or mahonc@colheights.k12.mn.us

    Mission Statement